IT Sistemi have a long term experience in design, implementation and maintenance of scanning and microfilming systems, and in integration with various document and records management systems.
Document and Data capture is a necessary process in today’s business, where we usually work on our PCs, but most of the documents, due to legal obligations, still enter the company in paper form. Scanning enables us to have those documents quickly accessible in digital form, without spending time to find them or money for photocopy-ing.
OCR (Optical Character Recognition) is a procedure of data capture from the scanned document, whether it is a full-text OCR, or OCR of some indexes. OCR systems can function in a strictly predefined manner, as in structured documents (scanning of forms), or can perform intelligent OCR and data capture, where a whole document is analyzed, and complex algorithms determine where on a semi-structured or unstructured document the information resides (scanning of incoming invoices, scanning of customer complaints etc).
ID Scanning (ID cards, passports etc.) and OCR of ID information is required more and more often in modern business, and IT Sistemi cover that part of business as well.
Distributed Document capture enables secure and reliable capturing of documents on diferent geographical locations, with a complete control of the system. Release of the documents to microfilm, or any of the document od records management system can be achieved on any location.
Microfilm is in Croatia, apart from keeping the original paper document, the only legally accepted way of long-term archiving of documents that were created in paper form.
When implementing Document and Data capture solutions, IT Sistemi use solutions from the world-leading manufacturer of scanning, OCR, indexing, data validation and processing, intelligent forms recognition, Multifunctional Peripherals (MFP) integration, Unified Messaging and LOB applications integration solutions - Kofax. Kofax enables conectivity and release of scanned documents and extracted data (Kofax release script) to the world’s top document and records management systems, such as MoRe, Alfresco, Sharepoint, Documentum, IBM FileNet, Oracle etc. IT Sistemi is Kofax Gold Partner, and the largest Kofax partner in the region.
Kofax Monitoring & Reporting system was developed by IT Sistemi to allow users of Kofax document and data capture system a complete insight into system state, both from business and IT point of view.
| Kofax Business Monitoring & Reporting | Kofax System Monitoring & Reporting |
| Gives access to business related information – business process overview, statistics, bottlenecks identification, possibilities for business process improvements,… | Based on Microsoft System Center Operations Manager, allows IT department employees to receieve real-time problem notifications, and performs automated corrective actions to resolve problems before end-users perceieve them. |
When implementing document scanning and capture systems, we use production scanners from world-leading manufacturers, such as Kodak, Fujitsu, Canon, Bowe Bell&Howell scanners, etc. These scanners enable high-speed scanning (100 and more pages per minute), of large quantities of paper documents (tens of thousands pages per day), with maximum ergonomy and efficiency of scanning. IT Sistemi is authorised distributor and implementator of Kodak micrographics equipment. Except from sales and implementation of products such as Kodak Digital Archive Writer, Kodak Prostar Processor, Kodak Scanpro 2000 and others, we integrate them into a complete system for Digital Archiving, Document Management, with retention and disposition control.